Meeting Decision Memory
Structured decision capture from meetings with task tracking and institutional memory continuity.
Why meeting decisions get lost
- ●Critical decisions are buried in long conversations and unstructured notes.
- ●Action items are inconsistently tracked across teams and systems.
- ●Organizations lose historical context for why decisions were made.
- ●Leadership lacks visibility into how decisions evolve over time.
What Meeting Decision Memory provides
Meeting Transcript
Steering Committee · Claims Automation Phase 2
Extracted Decisions
| Decision | Owner | Status |
|---|---|---|
| Adopt phase-2 automation for claims triage | CTO | approved |
| Set Q2 rollout window for BFSI pilot | Ops Lead | approved |
| Stage expansion pending pilot metrics | Risk Dir. | pending |
Meeting Info
Decision extraction
Convert meeting conversations into structured decision records.
Meeting Transcript
Steering Committee · Claims Automation Phase 2
Extracted Decisions
| Decision | Owner | Status |
|---|---|---|
| Adopt phase-2 automation for claims triage | CTO | approved |
| Set Q2 rollout window for BFSI pilot | Ops Lead | approved |
| Stage expansion pending pilot metrics | Risk Dir. | pending |
Meeting Info
Task generation
Create follow-up tasks with owners, dates, and tracking context.
Generated Tasks
Auto-extracted from meeting decisions
| Owner | Task | Due | Status |
|---|---|---|---|
| Ops | Draft rollout plan for BFSI pilot | Mar 18 | pending |
| Risk | Validate policy stack for automation | Mar 20 | pending |
| Finance | Approve pilot budget allocation | Mar 22 | pending |
| IT | Provision staging environment | Mar 24 | pending |
Task Stats
Institutional memory
Store conversations as persistent organizational knowledge.
Institutional Memory
Decision timeline linked to strategy, budget, and policy artifacts
Decision Timeline
Linked Artifacts
Memory
Decision evolution visibility
Trace how strategic decisions evolve over time and reviews.
Decision Evolution
How this decision changed across reviews
Version Tree
Initial Proposal
Full automation rollout for all verticals
Risk-Adjusted
Scope narrowed — BFSI pilot only, phased expansion
Approved
Pilot approved with Q3 expansion conditional on metrics
Change Summary
Rollout scope narrowed from org-wide to BFSI pilot before expansion. Risk-adjusted timeline added with quarterly checkpoints.
History
Policy-bound agents
Capability enforcement ensures autonomous systems operate within explicit boundaries.
Governance Flow
Policy-bound agent execution ensures autonomous systems operate within boundaries.
Autonomous systems require explicit boundaries.
Where it sits in the stack
PlantoOS Architecture
The stack relationship between apps, agents, runtime, and systems.
Applications
Products and workflows
Agents
LLM-powered autonomous units
PlantoOS Runtime
Execution · orchestration · control
Capability Layer
Policy enforcement and tool access
Medhara Core
Memory · governance · lineage
Enterprise + Public Systems
Databases, APIs, infrastructure
A new compute layer for systems operated by agents.
Key workflows
How data flows through the system in typical usage patterns.
Workflow 1
Input
Meeting transcript and notes
Core Process
Extracts decisions, owners, deadlines, and rationale
Output
Structured decision artifacts and action list
Workflow 2
Input
Task follow-up cycle
Core Process
Tracks status changes and unresolved dependencies
Output
Operational visibility across decision execution
Workflow 3
Input
Historical decision query
Core Process
Recalls decision timeline and supporting context
Output
Institutional memory for better future planning
Measured outcomes
↓ 25–40%
Post-meeting admin overhead
↑ 20–35%
Task follow-through rate
↑ 30–45%
Decision context availability
Indicative ranges from internal benchmarks and early deployments; results vary by workload, model, and infrastructure.
How it integrates
SDK-first integration — governed from the first line of code.
Connect meeting feeds
Ingest transcripts and collaboration artifacts
Set extraction rules
Define decision and task capture templates
Sync downstream
Push structured outputs to task systems